All In One Marketing Platform For Personal Trainers
Login
Institute of Personal Trainers
  • Platform
    • Website Builder
    • Funnel Builder
    • Membership
    • Scheduling
    • Email Marketing
    • Payments
    • Client Management
    • AI Assistant
    • Surveys
  • Academy
  • Services
  • Pricing
  • Reviews
  • More ▼
    • About
    • Articles
    • Affiliate
    • Contact
  • Platform
    • Website Builder
    • Funnel Builder
    • Membership
    • Scheduling
    • Email Marketing
    • Payments
    • Client Management
    • AI Assistant
    • Surveys
  • Academy
  • Services
  • Pricing
  • Reviews
  • More ▼
    • About
    • Articles
    • Affiliate
    • Contact
Picture

HOW TO LAUNCH AN

ONLINE PERSONAL TRAINING BUSINESS

IN JUST 7 DAYS
✓ The new, better way of launching an online business
✓ The fastest way to create in irresistible offer
✓ A simple system to sell to clients who are interested
I'm Interested
Open a pop up.

The Top 5 Accounting Software For Your Fitness Business


 
Picture

Many personal trainers who don’t feel fully in control of their finances are significantly stressed. Being aware of your finances is the first step towards having a profitable fitness business and make intentional plans for your future.

Luckily, there’s software that can help you stay on top of things for profit, loss, tax, and lots more. The software can even give you insights and reports on business performance. There are many software that can do this, but there are 5 real leaders in the field.

1. Intuit Quickbooks

quickbooks.intuit.com
Quickbooks Accounting Software
QuickBooks is probably one of the best-known names for small business accountancy software and offers a cloud-based online edition of its desktop service. There is an extensive range of different services available, and you can even create a custom package.

There are so many versions of this software that giving a single review to cover all editions is beyond the scope of this article. One of the most popular options, QuickBooks Online, starts at £8/ month, which is a good starting point for self-employed personal trainers.

QuickBooks users in the UK have UK-specific tools built-in, such as tax tools that help to deal with HMRC. Users on the Simple Start Package in the USA can track income, expenses and it also includes lots more US-specific features.

Managing bills, tracking mileage, and time trackers are included, which could be a handy feature for mobile personal trainers without a set base. There’s a reason why QuickBooks is a recognised leader in this space. The features offered are pervasive, particularly on the more sophisticated packages.

2. Xero

www.xero.com
Xero Accounting Software
Starting at just £10 per month, this is a tempting piece of software. But for many personal trainers, it may not be enough. That entry-level membership restricts you to sending 5 invoices and bills and reconciling a maximum of 20 bank transactions. T

This could be suitable for a personal trainer that’s just starting. Still, perhaps there are better options - or more suitable membership tiers, such as their Growing Plan - for more experienced personal trainers.

Expenses are managed particularly well on Xero with a sophisticated expenses management feature on the app. There are many options for creating reports, budgeting and sharing the data with accountants. Highly powerful at its higher tiers, this could be an outstanding tool for the personal trainer with a well-established business.

3. Wave

www.waveapps.com
wave app for accounting
Wave is an incredibly successful cloud-based accounting service, free for accounting, receipts and sending invoices. They support this free service through occasional adverts. However, technical support isn’t included unless you pay for it.

Wave is well designed, and for a personal trainer that needs quite basic features, this will do very well. As a sole trader and as a small business, it’s got some thoughtfully designed elements. However, do note that you pay per transaction.

If you’re doing significant sales volume, such as having clients who pay per session, this could be a factor, and you may want to find something that’s more competitively priced on that front.

4. Sage 

www.sage.com
sage accounting software
Sage is one of the original accounting software on the market and offers a 30-day free trial and paid options without gimmicks. You can do everything you might need in one location, including cash flow forecasting and even handling multiple currencies - which would be a unique feature for online trainers with international clients.

The software is managed on a desktop or through a mobile app that has a user-friendly interface. It comes with plenty of web help and tutorials and includes free unlimited phone and email support 24/7.

For newer personal trainers with more basic needs, there’s Accounting Start, which doesn’t include quotes, estimates, bills or cash flow forecasts. Still, for personal trainers working as self-employed sole traders, this is likely to be more than adequate with the option to upgrade as your business grows.

#5. Zoho Books

www.zoho.com/books
Picture
Zoho Books is one branch of a large business and is a fantastic cost-effective solution for self-employed personal trainers. The desktop user interface is robust, and the mobile app is highly usable too. It’s also considered easy to use.

While there are limits with the basic entry-level plan, the standard package is more than enough for personal trainers. Even the professional package offering all the shiny toys is only £18 per month. Even at this competitive price point, there’s an incentive if you pay for the year, offering you 2 months off the price. There’s a 14 day trial for new users to see if it’s compatible with their needs.

However, a potential drawback of Zoho Books could be for personal trainers running a team or a gym owner. There’s a lack of payroll option, limiting personal trainers looking to expand their businesses.

Conclusion

Using software to help make your accounting feel more manageable is a wise move for many personal trainers, especially those who feel overwhelmed when it comes to finances.

Primary considerations will relate to how user-friendly the software is and how well the features map out against how you run your personal training business (such as whether you need invoicing included or if you need to integrate a booking software).

While there’s no one size fits all, there’s certainly a right fit for your business. With all these accounting software solutions offering free trials for a limited time (some for as long as a month), there’s an option to try some out before making a firm commitment.

If you already work with an accountant that helps you to file your taxes, asking them if they have a preferred piece of bookkeeping software may be a good start. They may have systems in place that lend themselves to one piece of software over another.

Did you find this information useful?

✓ YES
Thanks for your Feedback!

Why not create a free account and get weekly updates sent straight to your inbox?
​
✗ NO
Drat! We would love to hear your feedback.
​

Send Feedback


What Next?

Keen to grow your business? Discuss this blog with other trainers in our friendly Facebook Group.

Or;

Get instant access to the Institute of Personal Trainers fitness business courses, resources and tools.

Or;

Know anyone who needs this in their life? Share the love!



    Our All In One Platform

    Check out out all in one business & marketing platform for personal trainers!
    Picture
    WEBSITE BUILDER | FUNNELS | MEMBERSHIPS | SCHEDULING| EMAIL MARKETING| PAYMENTS| CRM | AI ASSISTANT | SURVEYS
    See Platform

    Popular Articles

    • How to Become a Personal Trainer
    • Short Guide to Online Personal Training Insurance
    • Personal Trainer Business Plan Template
    • How to Build Online Personal Training Packages
    • How to Create and Enforce a Cancellation Policy

    Trusted Partners

    We work closely with some of the best service providers in the fitness industry.
    Picture
    Picture
    Picture
    Picture

    Categories

    All
    Branding
    Finance
    Management
    Marketing
    Mindset
    Reviews
    Sales
    Skills

Education

Business Mindset
Become a Personal Trainer
Money & Finance
Marketing Basics
Business Setup
Build Your Business Brand
Become an Online Trainer
Business Management
Social Media Marketing
Build a PT Website
Email Marketing for PTs
Search Engine Marketing

Platform

Website Builder
Funnel Builder
Membership
Scheduling
Email Marketing
Payments
Client Management
AI Assistant
Forms & Surveys

Company

Education
Pricing
Reviews
Articles
About
Support
Affiliate
Privacy & Terms

Community

Facebook Group
Twitter Page

About

The Institute of Personal Trainers is the worlds leading all in one marketing platform specifically created to help personal trainers work less, save thousands per year in software costs and simplify their business.

Start For Free
© Institute of Personal Trainers

My Account

Login
Free Trial

Platform

Website Builder
Funnel Builder
Membership
Scheduling
Email Marketing
Payments
Client Management
AI Assistant
Forms & Surveys

Company

Academy
Pricing
Reviews
Articles
About
Support
Affiliate

Resources

Fitness Website Design
Online Training Software

Community

Facebook Group
Code of Conduct